Wentworth Inn, Jackson, New Hampshire, Wedding, Venue, Space
Wentworth Inn, Jackson, New Hampshire, Wedding, Venue, Space

The Wentworth Wedding Experience

Thank you for considering or selecting the Wentworth for one of the most important days in your life. We have learned that to serve a successful wedding a lot of planning is required and that most of this planning can be done well in advance. The objective of this document is to provide you with a layout of the information you may require to plan your wedding successfully.

Our staff and the management of the Wentworth are dedicated professionals that have the motivation and know how to make this very special day in your life a memorable and wonderful experience. We would be delighted to furnish references as well as letters from happy wedding couples and wedding guests. All of us at the Wentworth hope to celebrate this special day with you.

Please click on the links, explore the pictures and pick up the phone to speak with Kathleen DeVitto our Director of Sales.  

Sincerely,
Eleanor Koeppel
Owner and General Manager

 

~ Congratulations on your upcoming wedding~

 Built in 1869 originally as a wedding present, The Wentworth is nestled in the picturesque village of Jackson, NH. Entering through the Red Covered Bridge (sometimes known as the Honeymoon Bridge) you will see why The Wentworth and the village of Jackson has become famous as a wedding destination. It has always been our goal to be one of the best hotels in the state of NH and this has been accomplished by investing and restoring all of the cottages and guest rooms and by hiring and training the best staff.  

Our elegant tent can be rented for wedding parties up to 210 guests from May to October. Our Chef, Brian Gazda, will create a special menu for your reception, customized to the tastes of you and your guests and our atmosphere of sophisticated elegance is guaranteed to make your reception a most memorable event.  Our weddings are tailored to the desires of the Bride and Groom, leaving all the important details in our experienced and capable hands.  We would be delighted to work with you to customize the wedding of your dreams, picture perfect and worry free.  Enclosed, you will find some sample inclusive wedding packages.  Please know these are just sample packages.  Our Director of Sales, Kathleen DeVitto, would be happy to come up with an individualized package to suit your needs, tastes and budget.  Please phone 603-383-2120 for further information.

To reserve your wedding at The Wentworth

Once you have studied the wedding packages and had the opportunity to visit us you may decide to book your wedding at the Wentworth. Please contact our sales department for availability.  If you are interested in a specific date our sales department will send you a contract with the requirements for the date of interest.  If you agree to all of the terms of the contract please return the signed contract and appropriate deposit.

Deposits

All deposits will have to be paid by personal check or bank check. Contract deposits will be $2500.00.

Once we receive your deposit along with a signed contract, you will get a written confirmation of your deposit. The hotel will hold the function room space and a previously agreed upon number of hotel rooms for the date of your wedding. All deposits received are non-refundable and non-transferable.

Early Planning

Once the major decisions have been made we can begin to create what’s called the BEO’s (Banquet Event Order Sheets). At that time we will make some preliminary decisions based on which package you choose, your time line, the location of your ceremony and how many guest room will be rented. A room block will be created and the tent and certain areas of the hotel will be reserved for you. 

Guest Rooms

Our 21 standard and superior guest rooms are located in the main inn and are most commonly rented by wedding guests. Additionally, we ask that the deluxe Thornycroft Suites surrounding the tent be rented by your guests also. The Amster cottage is a four-guest room cottage that is perfect for the bridal party or close family and friends. Finally, our two and three bedroom condominiums are fully equipped and offer full kitchen, living room, dining room, two full bathrooms, one half bathroom and either two or three bedrooms and are the ideal accommodation for a family. All of our rooms may be viewed on our web site at www.thewentworth.com by clicking on the room tour. Wedding Room rates do include a full breakfast for each occupant of the room, except for condominium reservations where breakfast can of course be added to the condominium rate.

Once your deposit is received, the Wentworth will block a number of guestrooms for you. The number of rooms blocked will be agreed upon prior to signing of your contract but at a minimum we require the eight rooms in the main inn facing the tent, the four Thornycroft Suites that face the tent and the four Amster Rooms to be guaranteed occupied. We will also block off additional rooms depending on the size of your wedding just to make sure that all of your guests have a place to stay. We require a release of your room block (outside of the guarantee) 60 days prior to the wedding. In order for your guests to make their reservation in time, you should send out your invitations about three months prior to the wedding. The Wentworth will provide you with a packaged wedding room rate and will include breakfast for two each morning and a nominal gratuity for both the breakfast servers and housekeepers. Additional guests to the room will be charged appropriately. The Wentworth has a 2-night minimum on almost all weekends for all rooms.

Reservations for your guests

We encourage you to have as many of your guests as possible stay at the hotel, to eliminate transportation and driving problems. The more guest rooms you rent the less social (outside) guests we will have at the inn and the more it will feel like all yours for the weekend. When your guests make a room reservation, they should indicate that they are participating in your wedding to obtain the wedding rate. They will be asked for a deposit which they can charge to a credit card or pay by check. The deposit would be equal to the first night’s stay including the 9% NH rooms and meals tax. They will receive a written or emailed confirmation.  At your request, we can mail, email or fax you a list of your guests that already have made reservations.

Ceremony

Should you decide to hold your ceremony at The Wentworth we have a variety of options open to you – included in this package you will find a list of outdoor and indoor options and pricing.  

Food and Beverage Selections

We have created comprehensive packages for you to select.  Once you decide on The Fairytale Wedding, Enchanted Wentworth Wedding, The Classic Wentworth Wedding or The Ultimate Wentworth Dream Wedding, all of your options are laid out for you.  If you would like to make modifications to these packages please discuss this possibility with Kathleen in our Sales Department. Our packages require a minimum of fifty people.  If your numbers come in lower than fifty people, we will individually customize your package as an a la carte. 

NH Rooms and Meals tax (9%) and a 15% Service Charge are included in all of our wedding packages.  If you wish to add a different amount of gratuity to your wedding package, please let us know (15% is the minimum amount accepted).  There is also a 3% Event Management Fee already included in your wedding package (which by federal law has to be taxed 9%).

We strongly enforce the NH liquor laws and alcoholic beverages not purchased through the hotel can only be consumed in the privacy of your guest rooms. Any guest seen bringing in their own alcohol into any public or licensed area of the hotel will be asked to leave.

Entertainment

In the Miscellaneous Service List, you will find a number of entertainers and bands we have used in the past. Please be aware that we do have a noise ordinance in the village of Jackson and out of respect for our neighbors and residents of the town of Jackson the music level cannot exceed 90 decibels. The town of Jackson also requires us to keep the tent sides closed to contain any noise. All music has to end by 10:00 PM.  Guests can then remain in the tent to enjoy late night snacks and wind the evening down. The tent has to be vacated by 11:00 PM. 

For weddings being held inside the hotel which we accept on an individual basis basing our decision on availability, the size of the wedding and the time of year, entertainment has to stop by 9:00 p.m. we give last call at 10:00 AM and everyone has to leave the public areas of the hotel by 11:00 PM. All New Hampshire State Liquor Laws are enforced. 

Pre-payment

Once all the details of your wedding have been planned, you will receive a pro-forma invoice, indicating what we estimate the cost of your wedding to be. Sixty days prior to your wedding we require a 90% pre-payment by personal check (less your deposit already paid) of the anticipated cost. If the estimated cost is more than the actual wedding and we owe you a balance, the Wentworth will refund your overpayment within 48 hours after your function.

The person who signs the wedding contract is ultimately responsible financially for the event along with all contracted terms.  We would be happy to divide the pro-forma into different events (e.g. Welcome reception, bridal luncheon, wedding reception and brunch).  However, if any one event is going to be financed by different people / parties, it will be the responsibility of the wedding financier to collect money accordingly and be sure The Wentworth received it by agreed upon time. 

Any balance due after the event is expected to be settled by you prior to your departure at the front desk of the Wentworth by personal check. If you would prefer to pay by credit card, a 3.5% surcharge for American Express Cards and a 3% surcharge for Visa, Master Card and all other credit cards will be applied to the total amount of the pro-forma.

 

Tent Wedding Receptions Set Up and Capacity

The Wentworth Tent has the capacity for 210 guests with ample space for the dance floor, bar set-up, coffee and tea station and music band stand. Weddings are held in the tent from May to the first weekend in November. Inclusive in the $2750.00 tent rental fee are Chiavari chairs, dining tables, white tablecloths, white linens, complete table settings, function tables that are clothed and skirted in wedding white for your bar, coffee and tea station and entertainment needs. If you have not seen our tent we encourage you to do so as it is complete with tent ceiling liners and crystal chandeliers. It has ample electricity for all of your needs and is protected by a back-up generator. In addition, we do offer additional generators mostly for your band or DJ who take considerable power ($200.00) and heaters ($300.00) to rent if you should want one.

Dining Room Set Up and Capacity

Indoor wedding receptions will be held during the winter and spring months.  As you may know, we have three dining rooms that we use for private functions. The back dining room has a maximum capacity of 88 the middle dining room of 40 and the front dining room of 62 bringing the total capacity to 190 guests. Because of the impact such an event would have on our other guests these dates are carefully decided and planned well in advance.

Rehearsal Dinner / Welcome Reception

At The Wentworth, we specialize in elegant destination wedding weekends.  A wedding brings family and friends together, some for the first time.  Couples who select The Wentworth for these events reap the benefits of a most relaxed and pleasurable weekend.  Guests have the opportunity to mingle with all of the other guests and relax in our serene settings.  As guests begin to arrive in beautiful Jackson Village, New Hampshire on Friday afternoon they are welcomed by our friendly front desk staff.  Often wedding guests enjoy sitting in our lobby area, enclosed porch, verandah and lounge and meet and greet family and friends as they arrive.   Because our weddings are more than just a wedding reception, often the festivities will begin on Friday evening with a welcome reception.  A welcome reception is a great opportunity to welcome guests in a fun, informal environment and as your guests arrive they can join the reception.  A complete listing of our reception rehearsal and informal menu items are enclosed in the menu portion of this package.  Of course, if you prefer, a more formal sit-down rehearsal dinner can be done in place of or in addition to the welcome receptions.  The hotel does require a $1200 food and beverage minimum for your Friday Reception.

Time Line

As the wedding approaches we will start to fine tune your BEO and Kathleen will be in touch with you with a detailed questionnaire for you to fill out. Menu choices will be decided upon, what wine varietals will be served will be chosen and table layouts and tent lay out will all be decided on. Depending on which package you choose, decisions regarding additional hosted bars will be decided upon. Every detail will be reviewed so that on the day of, it will go according to your wishes and our goal on that day is to have both of you enjoy this special day without having to worry about any of the details. Upon the conclusion of the questionnaire, you will receive confirmation of the details reviewed, including a pre-printed menu, an agenda, a diagram indicating the locations of wedding cake, hors d’oeuvre station, bars and dance floor, a diagram of the dining room or tent providing you with the number of tables and the number of seats per table and finally a full pro-forma invoice providing you with the estimated cost of your wedding.  Once you have the opportunity to review all this information, you of course can change anything up to 30 days prior to the wedding.

60 days prior to wedding day, your guests’ room reservations should have been made and the room block will be released. We will be in contact with you to let you know if your guarantee has been filled and a reservation list will be provided so you can remind those of your guests who have not yet booked to call us immediately.

60 days prior to wedding day, 90% of pre-payment is due by personal check.

30 days prior to wedding day, the wine and menu selection needs to be made. 

10 days prior to your wedding, we will need your current meal count for the chef to order your requested food and scheduling purposes for our managers. 

7 days prior to wedding day, you will have to provide final count of guests attending. We require that you email us your appropriate table assignments at least 10 days prior to the wedding with the following five columns: Last Name, First Names, Table Number, Entrée Choice and Dietary Restrictions (sorted alphabetically). Your count should also include both the Bride & Groom as well as your vendors.

The Weekend Of:

As you arrive at The Wentworth for your special weekend you will meet one last time with Kathleen just to go over any last-minute changes that need to be communicated to the staff on the day of as well as drop off any of your wedding items. Our entire management team will then meet as a team to discuss your wedding and their parts in making it a success. Our wedding storage closet will be available to you to store your wedding decorations and we will begin to prepare for the Friday evening festivities. You will be introduced to your dedicated Manager on duty who will be in charge of the running of your event and who will be your go to person for the weekend.

The Final Morning:

If you choose to have your guests join you for a farewell breakfast, we are happy to accommodate this as long as we know in advance and can prepare. We know from experience that having 100 + guests arrive to the dining room at the same time can be challenging and in order to provide you and your guests the best possible farewell we will organize it to make it a success. If you would like to have outside guests join you, please let us know that count in advance and we will require pre-payment as we know that it will be impossible for our staff to collect payment for these individuals.
In addition to our breakfast buffet which is included in your guest room reservations, we can offer a private buffet and a Bloody Mary and Mimosa Bars. These options and pricing can be discussed with Kathleen, our Director of Sales.

Some things to remember:

More than anything we want your weekend to be a success and it will be because of the dedicated and talented staff you will encounter during your weekend with us. Please be generous to them – the nominal gratuity we include for breakfast and housekeeping is appreciated by them but they are working hard for you and your guests. We know that sometimes cleaning a guest room after a wedding weekend can be challenging, generally a lot more garbage accumulates and in particular the Amster Cottage as this is typically used as the after-party location. We also know that feeding a large amount of guests for breakfast at once is challenging.  Your extra generosity for our hard working staff would be greatly appreciated.   
Please do not put us in the position of being the alcohol and noise police. To reiterate, alcohol that is not purchased from us cannot be consumed in any public area of the hotel.

Finally:
Thank you for considering us and for taking the time to read this document to the end. We are a group of dedicated professionals who will work hard to make sure your wedding day is a complete success.